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Webinar Software 2024: Complete Guide

A webinar or a web-based seminar is an online presentation, conference, or event. Webinars are conducted over the web among a large number of participants who are located at different sites using computers and the internet to transmit and receive audio and video data. Web or online conferencing includes audio, web, and video conferencing to conduct online meetings, training, private video chats, and content sharing.

Learn how Webinar Platforms and Solutions help your business and how to choose the right software.

What is the right solution for you depends on your business context and needs. Let us help you firm up your needs and find you the right-fit solutions. Get your personalized assessment report now!

Updated By Cuspera

Last updated: Jan 31, 2024

Best Webinar Software

If you are looking for a best-fit webinar software or a webinar platform that is popular with users, here is a list that helps you to make your selection.

The pandemic situation in 2020 highlighted the criticality of the webinar and conferencing software like never before. The demand for web conferencing software increased many fold. Business meetings conducted online became the norm due to travel constraints. It also gave rise to usage of conferencing software for virtual events. The conferencing software evolved into a full fledged platform covering audio conferencing, webcasts and virtual events. These platforms enable companies to reach customers, talent, and internal employee communities globally. In our Buyer’s Guide, we have highlighted selection criteria that buyers should take into consideration, before making purchase decisions.

Over the years, we looked at several software that satisfy many of the criteria and are also very popular with our visitors who are looking for such software. A lot of enterprise-grade conferencing tools like Zoom, UberConference have an entry-level free version with limited usage and capabilities. It is good to explore free tools especially if you are a start-up, SMB, or home-office user. We bring you a selection of such top rated Webinar Software for your consideration.

Livestorm Webinar

Webinar Software for video conferencing and better audience engagement

4.69

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Livestorm Webinar Icon

Livestorm Webinar

23.44
★★★★★
★★★★★
Webinar Software for video conferencing and better audience engagement

Livestorm Webinar is a video conferencing platform for hosting meetings, webinars and online events. The software is browser based and does not require installation or set up time. It is scalable, device friendly - can be used on mobiles, desktop or laptops and can be deployed in businesses of all sizes across various Industries such as Education, Technology, Healthcare, Government and more.

Livestorm enables meetings on the go, anytime, anywhere and any device, with facility to plan and create multiple sessions in advance, enabling business branding in the virtual meeting rooms. Meeting features include screen sharing, chat sessions, polls and surveys for collecting feedback and opinions, and recording of meeting sessions.

Livestorm Webinar features include simplified and automated processes for creating promotional emails and registration pages and forms that can be customized. It also allows for creation of on-demand webinars within minutes, and automation of the entire webinar process from start to end. The analytics feature provides insights on event performance and information on audience participation and other details. Livestorm integrates with the other business applications such as CRM systems enabling automated data sync up.

Testimonials

Adrien Wiesenbach

Lead Acquisition Marketing

Toucan Toco

Livestorm Webinar Icon
Highlights
Top Processes : Attendee engagement,Engaging and following up,Collaboration
Top Features : Recording,Landing page,Personalization

Vendor: Livestorm

Founded: 2016

Company Size: 101-250

HQ Location: 24 rue Rodier, 75009 Paris

Financials: SERIES B

Zoom Video Webinar

Broaden reach with Zoom’s reliable and scalable webinar solution

4.63

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Zoom Video Webinar Icon

Zoom Video Webinar

23.14
★★★★★
★★★★★
Broaden reach with Zoom’s reliable and scalable webinar solution

Zoom Video Webinar is a modern enterprise video communication, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars. It helps to improve internal communications and acquire customers.

Zoom Video Webinar allows to broadcast a Zoom meeting to up to 10000 view-only attendees, depending on the size of the webinar license. Webinar licenses start at a capacity of 100 participants and scale up to 10,000 participants.

Zoom Webinar capabilities that help reach more people and grow businesses include on-demand viewing with recording and auto-generated transcripts, reporting, and analytics for follow up. It helps to streamline events across social channels.

Testimonials

Jonathan Greenstein

Business Development Manager

Complyport

Zoom Video Webinar Icon
Highlights
Top Processes : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets

Vendor: Zoom Video Communications

Founded: 2011

Company Size: 1001-5000

HQ Location: 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113

Financials: SERIES D

TeamViewer

Global video conferencing and team collaboration software for remote access, support and website monitoring

4.59

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TeamViewer Icon

TeamViewer

22.97
★★★★★
★★★★★
Global video conferencing and team collaboration software for remote access, support and website monitoring

TeamViewer is an application that allows remote control, online meetings, file transfer, desktops sharing and web conferencing between computers. It is designed to keep people and devices connected, allowing users to access their office PC from the road, video conference across town, and share their screen for remote support from the other side of the world.

It controls, manages, monitors, and repairs computers, mobile devices, network machines and more. To help users manage meetings and presentations, TeamViewer supports scheduling tools and allows users to communicate interactively and effectively via chat, VoIP, video, and telephone conference. Meetings, video calls, chats, and teleconferences can be started with just a click.

Key features include document management, cooperative writing, invitation management, remote control, screen sharing, chat and messaging and more.

Testimonials

Mark Ziarko

CEO

Smartlaunch

TeamViewer Icon
Highlights
Top Processes : Collaboration,Helpdesk management,Conference call management
Top Features : Personalization,Recording,Alerts: popups & Notifications

Vendor: TeamViewer

Company Size: 501-1000

HQ Location: Jahnstr. 30 , Göppingen, Baden-Württemberg 73037, DE

Financials: M&A

Best Virtual Event Software

Virtual Event Software sits at the cusp of webinar and conferencing and event management. Event Management largely focuses on management of physical events, But the vendors extend the capabilities to include virtual event support and are often referred to as hybrid events. The webinar software vendors are extending the capabilities to include event related features like virtual booths, demo rooms, live events, networking, gamification, registration to name a few. Virtual Event Software also needs to provide the necessary scale to facilitate a large number of participants. Security and Data Privacy are key capabilities of virtual event platforms.

The pandemic situation in 2020 had seen a multi fold increase in demand for Virtual Event Software. On Cuspera, some of these platforms are the most searched software. Business users have seen success in hosting virtual events thanks to these software. Post-pandemic, these platforms continue to see high levels of interest from businesses as they are efficient and cost effective to host virtual events. We bring you a selection of such Virtual Event Software for your consideration.

Hubilo

All-in-one Event Management Software | Hubilo

4.60

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Hubilo Icon

Hubilo

23.01
★★★★★
★★★★★
All-in-one Event Management Software | Hubilo

Hubilo is a Virtual Event Platform that can be used for hosting online virtual and hybrid events with participants from across the globe, providing engagement and networking opportunities for many to many interactions. The software can be used for hosting a variety of events ranging from Conferences, Trade Fairs, Award Shows, Hackathons, Employee engagement events and more.

Hubilo’s Virtual event sessions include multi-track sessions, live on-demand sessions, live chat polls and live Q&A. Provision is made for group video meetings in break-out sessions, moderator controls, and demo rooms for exhibitors. The virtual booths enable exhibitors to market their products and services, and attendees to look-up exhibitor profiles.

The software allows business branding for the events in the form of banners, custom URLs, and communications, in addition to providing sponsorship opportunities with provision for sponsor banners, branded sponsor tables, sponsor contests and more. It is also available as a mobile app for remote attendees on the move. Integrations are enabled for streaming sessions, ticket platforms, support bots and other such software.

Testimonials

Jason Licavoli

Founder

City REIA

Hubilo Icon
Highlights
Top Processes : Attendee engagement,Engaging and following up,Online virtual event
Top Features : Dashboard,Ticketing,Gamification

Vendor: Hubilo

Company Size: 11-50

HQ Location: Montgomery Street, 10th floor, San Francisco, CA 94111

Financials: SEED

6Connex

Leading provider of virtual events for enterprises worldwide

4.37

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6Connex Icon

6Connex

21.84
★★★★★
★★★★★
Leading provider of virtual events for enterprises worldwide

6Connex is a Virtual Events Platform that enables hosting of Virtual events in businesses of all sizes - small businesses, enterprises and associations, across various industries. The software can also be accessed on mobile devices.

6Connex supports Marketing teams with virtual Product launches, virtual summits and such online events enabling brand building, audience engagement and reaching new prospects. Virtual Sales Enablement solutions, virtual sales kick-offs and other virtual sales events enable cost reduction and enhanced team efficiency. Other uses of 6Connex include eLearning events, Virtual Job Fairs and Executive updates and Town Halls.

6Connex platform is developed with HTML5 enabling seamless mobile experience and cross-platform support. 6Connex is hosted in the Cloud enabling scalability and unlimited capacity. Its enterprise level security features include blacklisting, complex passwords, secure cookie handling and custom SAML integration. Custom reports in real-time, with key metrics and the dashboard view enable deep-dive analytics, any time.

Testimonials

João Frigerio

General Manager

iWorkinSport

6Connex Icon
Highlights
Top Processes : Attendee engagement,Engaging and following up,Event & Trade show marketing
Top Features : Personalization,Gamification,Feedback surveys

Vendor: 6Connex

Company Size: 251-500

HQ Location: 425 Soledad St, Suite #500 San Antonio, TX 78205

Financials: M&A

Remo Conference

Live, virtual event and networking space with Group Screen Sharing. and Quick & Easy Setup

4.48

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Remo Conference Icon

Remo Conference

22.40
★★★★★
★★★★★
Live, virtual event and networking space with Group Screen Sharing. and Quick & Easy Setup

Remo Conference is a Live Webinar and virtual networking platform. It is an all-in-one platform provided with broadcast capabilities, real-time face-to-face engagement and a live virtual event and net-working space.

Remo Conference features include Live Q&A sessions with a chat tool that allows questions or voting in real-time. Attendees can participate in a conference by joining a table and starting the interactions.

The sign-in feature is provided with an event specific link that can be shared with attendees. Hosts and speakers are provided with exclusive admin features. Admins are also provided with the facility to broadcast to all attendees. Attendees can interact with each other any time before or after the presentation.

Testimonials

Angelique Slob

Founder

Hello Monday

Remo Conference Icon
Highlights
Top Processes : Attendee engagement,Engaging and following up,Collaboration
Top Features : Personalization

Vendor: Remo.co

Company Size: 1-10

HQ Location: San Francisco, CA & Hong Kon

Financials: PRIVATE

Best Free Web Conferencing Software

Web conferencing software is a necessary tool for today’s businesses. The usage is ubiquitous across all levels of the organization. Many of the sophisticated business conferencing tools can be priced anywhere from moderate to high depending on the plan features. However, there are plenty of good tools that are free to use. Many of them are cloud-based. A lot of enterprise-grade conferencing tools like Cisco Webex have an entry-level free version with limited usage and capabilities. It is good to explore free tools especially if you are a start-up, SMB, or home-office user.

We give you a list of such free tools that you can explore

Livestorm Webinar

Webinar Software for video conferencing and better audience engagement

4.69

Read Reviews
Livestorm Webinar Icon

Livestorm Webinar

23.44
★★★★★
★★★★★
Webinar Software for video conferencing and better audience engagement

Livestorm Webinar is a video conferencing platform for hosting meetings, webinars and online events. The software is browser based and does not require installation or set up time. It is scalable, device friendly - can be used on mobiles, desktop or laptops and can be deployed in businesses of all sizes across various Industries such as Education, Technology, Healthcare, Government and more.

Livestorm enables meetings on the go, anytime, anywhere and any device, with facility to plan and create multiple sessions in advance, enabling business branding in the virtual meeting rooms. Meeting features include screen sharing, chat sessions, polls and surveys for collecting feedback and opinions, and recording of meeting sessions.

Livestorm Webinar features include simplified and automated processes for creating promotional emails and registration pages and forms that can be customized. It also allows for creation of on-demand webinars within minutes, and automation of the entire webinar process from start to end. The analytics feature provides insights on event performance and information on audience participation and other details. Livestorm integrates with the other business applications such as CRM systems enabling automated data sync up.

Testimonials

Adrien Wiesenbach

Lead Acquisition Marketing

Toucan Toco

Livestorm Webinar Icon
Highlights
Top Processes : Attendee engagement,Engaging and following up,Collaboration
Top Features : Recording,Landing page,Personalization

Vendor: Livestorm

Founded: 2016

Company Size: 101-250

HQ Location: 24 rue Rodier, 75009 Paris

Financials: SERIES B

Zoom Meetings

Simplified video conferencing and messaging across any device

4.63

Read Reviews
Zoom Meetings Icon

Zoom Meetings

23.14
★★★★★
★★★★★
Simplified video conferencing and messaging across any device

Zoom Meetings is a video conferencing platform that helps businesses and organizations bring their teams together in a frictionless environment to get more done. It's a cloud platform for video, voice, content sharing, and chat runs across mobile devices, desktops, telephones, and room systems. It helps to improve internal communications, digital and social presence, and acquire customers.

Zoom helps to confidently work from home with clear audio, advanced background noise suppression, and modernize the meeting solution. It also helps in Communicating instantly on Zoom Chat, share files and search content in public or private groups, connect external users while keeping information safe and so on.

Some of its features include bringing HD video and audio to the meetings with support for up to 1000 video participants and 49 videos on screen, multiple participants can share their screens simultaneously and co-annotate for a more interactive meeting, record meetings locally or to the cloud, with searchable transcripts, support scheduling or starting meetings from Outlook, Gmail, or iCal and many more.

Testimonials



Joey Faraone

Director of Technology and Information Services

Baylis Medical

Zoom Meetings Icon
Highlights
Top Processes : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets

Vendor: Zoom Video Communications

Founded: 2011

Company Size: 1001-5000

HQ Location: 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113

Financials: SERIES D

Whereby

Webinar and Online Conference Software for easy video meetings

4.62

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Whereby Icon

Whereby

23.09
★★★★★
★★★★★
Webinar and Online Conference Software for easy video meetings

Whereby is a webinar and conferencing platform that helps to work from anywhere with easy video meetings with no app or installs required, and the same meeting link every time. It helps to enhance customer relationships and improve internal communications.

Whereby is the easiest way to meet over video and give the team the freedom to work where they thrive. It enhances the customer experience with video meetings using the simple API. It simple, safe and secure, flexible and unlimited. It’s the best value-for-money option for small-to-medium businesses.

Some of the Whereby features include no downloads, logins, or guest registration required, collaboration with the team with the intuitive screen share feature, custom URL for the meeting every time hosted, up to 50 in one call, and many more.

Testimonials

Giles Humphries

Co-founder

Mindful Chef

Whereby Icon
Highlights
Top Processes : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets

Vendor: Whereby.com

Company Size: 11-50

HQ Location: 1951 NW 7th ave., Suite 600, Miami, Florida 33136, US

Financials: M&A

What are Webinars?

Webinar and Conferencing

A webinar or a web-based seminar is an online presentation, conference, or event. Webinars are conducted over the web among a large number of participants who are located at different sites using computers and the internet to transmit and receive audio and video data. Webinars can be of different types - lectures, seminars, workshops, expert presentations, product demonstrations, lead generation webinars, internal webinars. Webinars can be live or on-demand webinars. On-demand webinars allow users to register and schedule webinars. Live webinars are recorded and reused as on-demand webinars for registered users. Webinars provide for interactive features such as shared screens, moderated Q&A sessions.

Web or online conferencing includes audio, web, and video conferencing to conduct online meetings, training, private video chats, and content sharing.

Due to the pandemic situation in 2020, the demand for web conferencing software increased many fold. Business meetings conducted online became the norm due to travel constraints. It also gave rise to usage of conferencing software for virtual events. The conferencing software evolved into a full fledged platform covering audio conferencing, webcasts and virtual events. These platforms enable companies to reach customers, talent, and internal employee communities globally.

What is the difference between Webinar and Video Conferencing Software?

Webinar Software is used to bring together a large number of participants of the webinar on a single platform. It offers the person leading the webinar the ability to invite, start, and conduct online conversations and remote meetings by bringing attendees together and sharing audio, video, and text. Webinars are typically used to conduct lectures, seminars and presentations or conduct workshops. Live streaming option is also available. Though webinars are done in real-time, it is quite common to publish webinar contents on a website or social channels like YouTube.

Most Webinar software also offer tools that augment the webinar capabilities such as file sharing, live broadcasting, hosting polls, and monitoring of metrics - how many attended, when they dropped out, etc.

As video calls become more mainstream, organizations are on calls with clients, partners, and off-site employees.Business video conferencing usually involves integration solutions such as Zoom, Teams, Poly StarLeaf, and LifeSize, and more. Additionally, these conferencing solutions offer Outlook and Google integrations for meeting scheduling.

Key difference between the two being Webinar tends to be more one way communication with a controlled Q&A conversation, video conferencing is largely meant for 2 way communication.

What is the difference between Webinars and Web Conferencing Software?

The underlying technology components for webinar software and conferencing software largely overlap. So the question arises what is the difference between the two? The key distinction is the scale of users - Webinar is largely suited for live or on-demand events for large audiences. Webinars are mostly structured and planned events and need scheduling support. Typically, participants have to register to attend webinars.

Web conferences tend to be more informal and a lot more interactive and are meant for smaller group meetings and one-to-one interaction. Web conferences allow seamless interaction between the participants and the collaboration and sharing of content. Such meetings tend to be a lot more informal and personal in nature.

As such webinars are suited for lectures, seminars, product presentations, and expert presentations. Web conferencing is to be used for private meetings, online team/group meetings, product demo/presentations to small groups, small group training sessions, and discussions.

Overall, web conferencing is a broader concept, and webinars are part of this broader concept.

Virtual Event Platform

Virtual Event Platforms are extensions of Webinar and Conferencing Software. During pandemic situations, it is all about going virtual. So businesses need powerful event platforms that can host exhibitions, conferences and events and power their communities. The virtual event platforms bring in capabilities like sponsorship management, registration, networking, virtual booths, community management and lead generation.

They also extend physical events paving the way for hybrid events. This is where traditional event management software combines the power of web conferencing software.

6 Key Benefits of Webinar and Conferencing Software

Global Workplace

Conferencing software makes it possible for global teams to work together and provide that seamless working experience. This technology has been the backbone of the working model for many of the multinational and global companies.

6 Key Benefits of Webinar and Conferencing Software

No Limits to Attendees

Webinar and Conferencing software allow users to host meetings from two participants to any number. In fact, there are world records for the largest number of attendees of business webinars going up to approximately ten thousand. These kinds of numbers can be hard to manage without software, especially if it’s necessary to manage participant information.

Increased Productivity

A Webinar and Conferencing software allows teams from offices around the world to meet and confer in real-time without physically having to travel to a common venue. This saves enormous amounts of money and time for the organization and its employees, resulting in a significant increase in productivity.

Reduced Costs

With personal meetings, presentations, or conferences, meeting space is always required. While online calls can take care of the day to day meetings, Webinar and Conferencing software helps bring down the costs when there are multiple presentations or conferences to be handled, over a period of time, or even considering a global business scale.

The one thing people shouldn’t have any question about is that (the) online meeting will eventually replace face-to-face meeting.

D T

David Thompson

Author

Immersive Collaboration

Using AV conferencing software businesses can experience quality audio, video, and content sharing within their boardrooms. This enables widespread teams to collaborate as though they are in the same room through devices such as speakers, advanced cameras, and smartboards, and display screens.

Impact Analysis

Presentations that are made online do not offer the ability to obtain feedback. But with Webinar or Conferencing software, hosts can analyze specific data points such as how engaged viewers were, for how long, where and when they left the conference, and more.

Which industries use Webinar Software?

Users from a wide range of backgrounds depend on webinars for their marketing training, education, and use conferencing software for their business-wide communications. Therefore, Webinar and Conferencing software can be used by companies of all sizes to help them stay competitive and connected.

According to one GotoWebinar study, 29% of all webinars are produced by software and technology companies. Therefore, at the top of the list software and technology industries, deploy Webinar and Conferencing software followed by financial services and education. In addition, Webinar and Conferencing software is also used by Telecommunications, Pharmaceutical, and Retail.

Why Webinar is Important?

Why Webinar is Important?

Webinar and Conferencing Software are very important for businesses as they solve a number of business problems. The pandemic situation has already proved usefulness of these software as a number of businesses are able to run their business smoothly with remote working and without business travels.

Global Customers and Global Workforce pose Meeting Challenges

We live in a highly connected world where businesses are global or multinational with both their customers and employees spread out geographically. Global businesses cannot afford to have communication gaps between offices. Plans and strategies devised in the head office must be implemented in all markets for the best results. In the Computer Technology industry, having a multisite workforce is common where these teams need to collaborate on a day-to-day basis. Customers are spread out far and wide and support personnel need not always be present in the same geography.

Conference software helps businesses avoid problems that arise due to shortcomings of conventional methods of communication like email, phone, and messaging.

Hard to Collaborate in Remote Meetings

Hosting a conference is one to many or many to many activities. It often requires screens, documents, and images to be shared or content to be delivered. Doing this manually can be a huge task. However, AV conferencing software overcomes these issues with collaborative tools that allow for instant messaging, screen sharing, quick content delivery, and more. This helps make the entire process more effective and efficient.

Training Remote Group is a Challenge

It is a common problem faced by businesses wherein an expert trainer is available in one location and a trainee group is in a different location. Travel restrictions and budgetary restrictions make it harder to conduct face to face training. In the current COVID situation, educational institutions are increasingly finding the need to conduct classes for remote groups. Online classes are the answer to such a situation. Regular online classes can be hard to coordinate without the right software. Some Webinar software helps make this easier to manage by integrating online course capabilities into their products. If the remote group is smaller, then they can use web conferencing to conduct classes and the collaborative capabilities of the software provide a seamless user experience.

Managing Leadership Connect

In a geographically diverse organization, it is a challenge for leaders to maintain the connect with their global workforce. Companies can maintain the employee connect and share their vision and thought leadership by using Webinar software to regularly host conferences and give presentations on the company matters. This is critical amidst travel and budgetary restrictions.

Similarly, several businesses need to maintain their connect with their customer base by regularly communicating about market situations, business trends, and product offerings. Emails are always not as effective. Regularly hosting webinars briefing the dispersed customer base brings tremendous advantage. This is widely practiced in financial institutions where they regularly hold such sessions with their retail customer base as well as their distributors and agents.

Online collaboration has been one real bugaboo in trying to do design in a distributed world. The trend is towards online meetings that can shorten product development life cycles and take the pain out of decision making.

J M

John MacKrell

Chairman CIMdata

Work From Home

With global outsourcing, many companies have consultants and even full-time employees who work from home and may feel disconnected from the company. Conferencing software helps promote regular interaction with home-based workers while allowing companies to easily stay connected with employees wherever they may be based.

8 Key Features of Webinar and Conferencing Software

Chat software

Webinar and Conferencing Software often offer alternative communication channels in case bandwidth limitations compromise video and audio quality. Instant messaging or chat is one of these features. Chat discussions can usually be saved for reference later, as well.

Multi-Device Support

Both Webinar and Conferencing software can work across multiple devices. So irrespective of whether your participants are logging in from their mobile phones, laptops, or tablets, they will be able to participate. Additionally, businesses hosting the conference can also use devices such as electronic whiteboards and share images or documents to attendees.

Reusable Templates

Creating a webinar or hosting an online conference requires some coordination and material creation. Some Webinar and Conferencing software make this process easier, by offering templates for repeatable processes, such as landing pages, emails, and signup forms.

Collaboration and File Transfer

Available in both Webinar and Conferencing software this feature enables easy collaboration in the form of screen sharing, audience polling, Q&A, and file sharing.

Recording

Webinar software allows businesses to access webinar recording capabilities for later disbursal or record keeping.

Online Courses

AV conferences can be aligned with many different objectives. One of these, as mentioned earlier, includes offering regular online training. According to the Digital Marketing Community website, training is ranked as the top webinar usages with a rate of 46%. Both Webinar and Conferencing software offer online course modules to help businesses organize and manage training.

Selling and E-commerce

Several businesses drive sales by offering product demos and then providing links to sell the products. To support this some Webinar software integrates an e-commerce component to make selling easier and trackable.

Security

While calls or even video calls might seem easier to make within an office, both Webinar and Conferencing software add a layer of security encryption to your sensitive material and documents, through user authentication, permissions, and confidential attendee lists.

AI in Webinar Software

Using Artificial Intelligence (AI) and Machine Learning, Webinar and Conferencing software can add more collaboration capabilities to make meetings more intuitive.

Let’s look at some of the ways this can happen:

  • Intelligent voice assistance can help meeting planners to “ask” Conferencing software to create, join, and add colleagues to meetings with ease.
  • Facial recognition tools can help easily identify the people on screen especially in global conferences where there are multiple participants.
  • AI-powered transcripts and meeting notes (which use speech recognition capabilities) can be made available immediately after the meeting is over.

One of the largest Webinar and Conferencing software vendors, Zoom Meetings recently announced a speech recognition technology to record meetings in real-time for posterity. Attendees can take notes directly in the Zoom interface or use live transcription for voice-enabled note-taking. Notes can even be parsed by algorithms to derive action items which are automatically fed into the Meeting Timelines interface, dramatically increasing meeting productivity. Additionally, meeting hosts can offer easy interpreters using a multi-channel audio experience that mixes the original and interpreter audio, enabling listeners to understand the interpreter while hearing the original speaker’s tone.

How to Choose Right Webinar Software

In the United States, the live webinar software market was evaluated at US$ 428.5 million in 2021 and is expected to reach US$ 611.28 million by 2028 with a CAGR of 6.1% over the forecast period. According to a new market report published by MarketsandMarkets the global video conferencing market was valued at USD 10.6 billion in 2022 and is expected to expand at a CAGR of 12.6% from 2022 to 2027, reaching a whopping USD 19.1 billion by the end of the forecast period.

But during and post pandemic period, the category of Webinar and Conferencing software experienced tremendous growth as teams worldwide are being forced to keep critical business operations open as usual.

Let’s look at some of the key considerations before investing in Webinar or Conferencing software:

Audience Sizes

Consider the average audience size you’ll need both in the short and long-term. Big enterprises will need to consider if the Webinar software can handle a large number of live attendees as most software do come with limits.

Integrations

Does the Webinar or Conferencing software being considered have the ability to integrate with existing architecture? Ensure all your databases, calendars, and telephonic equipment can seamlessly connect.

Multi-Device Support

Users need to be able to quickly access meetings from their desktop computers, laptops, mobile phones, and tablets. Check and ensure that any Webinar or Conferencing software you are considering offers mobile application features that complement the desktop versions.

Content Creation

Advanced Webinar and Conferencing software offer content creation capabilities such as registration pages and authoring tools. Ensure the software you are considering provides a sufficiently capable selection of content authoring tools to ensure your presentations are professional.

Security

Security is a very critical consideration for businesses when they choose web conferencing software or webinar software. Company meetings tend to be confidential in nature. User attendance needs to be strongly controlled through proper authentication. Similarly, webinar software needs to regulate attendance through the registration process. The data that is shared during the sessions needs to be protected.

White Labeling

Hosting webinars enable businesses to build their brand value. For larger organizations, Webinar software should offer the ability to raise brand awareness through brand and color customization on all material, interfaces, and presentations.

Analytics

Different Webinars and Conferencing software have varying sophistication levels in terms of the metrics they offer and the analytical tools provided. Do you need to know the RoI of your webinars and can you measure user conversions closely? If so, consider software that offers you advanced analytic and tracking capabilities.

What are the challenges in adopting Webinar and Conferencing Software?

Bandwidth Limitations

With the dependency of Webinar and Conferencing software on bandwidth, businesses need to ensure they accurately determine and obtain the cloud communication bandwidth needed to support the volume of interactions expected.

Infrastructure Limitations

Webinar and Conferencing software often have to provide conferencing capabilities through disparate systems such as servers, hardware, and firewalls to reach various touchpoints. Without the ability to support and traverse these various systems, the solution can be ineffective.

Maintenance

Some Conferencing software will require maintenance of special IT hardware such as smart boards or projectors. This may be an added cost or limitation if maintenance requires additional staff.

Compatibility Issues

Depending on where your audience is located and which browsers they use your technical requirements to connect to your webinar will vary. Therefore, you do not want to choose Webinar software that functions only in one browser. Consider an installation type of software that enables remote access through phone lines.

ROI of a Webinar and Conferencing Software

Time and Cost Efficiencies

One of the biggest returns on Conferencing software is time and cost-efficiency. The more users rely on the software, the less they spend on conference rooms, telephony costs, and travel.

Lead Generation

Lead generation is a critical marketing activity for any business today. And according to Inside Sales, 73% of B2B marketing leaders say webinars are the best way to generate high-quality leads as it leverages business expertise. By investing in a Webinar software enables businesses to do this scale on a recurring basis, with very low overheads.

Improve Sales

Some businesses can offer direct product links after their online product demos, which can enable customers to easily make a decision about their offerings, resulting in immediate RoI.

Record and Repurpose

Key webinars can be recorded using Webinar software. This, in turn, creates valuable content for the business, which can be repurposed and redistributed on other channels or offered as a downloadable asset for further prospects.

Which of these 129 Webinar and Conferencing software fit your needs?

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129 Webinar and Conferencing Software

Zoom Rooms

Video conferencing software that make it easy to run or join video meetings with a tap of a button

4.56

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Zoom Rooms Icon

Zoom Rooms

4.56
★★★★★
★★★★★
Video conferencing software that make it easy to run or join video meetings with a tap of a button

Zoom Rooms is a web conferencing software that provides an integrated experience for audio conferencing, wireless screen sharing and video conferencing. Zoom Rooms can be used for room only attendees or remote attendees joining from another room, from their desktop, or from their mobile device.

Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Alerts: popups & Notifications
Zoom Rooms Icon

Vendor: Zoom Video Communications

Founded: 2011

Company Size: 1001-5000

HQ Location: 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113

Financials: SERIES D

Skype

Communication Tool for free calls and chat

4.34

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Skype Icon

Skype

4.34
★★★★★
★★★★★
Communication Tool for free calls and chat

Skype is software that enables conversations. It works on mobile, PC, Xbox, and Alexa and is designed for both one-on-one and group conversations. It helps to communicate with others and exchange ideas using Skype messaging and HD audio and video calling.

Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Personalization,Recording,Alerts: popups & Notifications
Skype Icon

Vendor: Microsoft

Founded: 1975

Company Size: 10001+

HQ Location: Redmond, WA

Financials: IPO

GoTo Meeting

Software with online meetings and video conferencing for communications

4.36

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GoTo Meeting Icon

GoTo Meeting

4.36
★★★★★
★★★★★
Software with online meetings and video conferencing for communications

Goto Meeting is an online meeting and web conferencing tool for business owners, and enterprises to collaborate and communicate (internally: their employees) and (externally: clients, partners, etc.) to grow their businesses

Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets
GoTo Meeting Icon

Vendor: GoTo

Company Size: NA

Financials: M&A

Google Hangouts

Web Collaboration software with messaging, video and voice calls for group or individual communications

4.45

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Google Hangouts Icon

Google Hangouts

4.45
★★★★★
★★★★★
Web Collaboration software with messaging, video and voice calls for group or individual communications

Google Hangouts is a Web Collaboration software that helps to connect with people via talk, text, or video. It creates and connects to the groups via apps, also stores the past chats to refer back to past messages as convenient. It helps to launch new products, acquire customers, and improve internal communications.

Highlights
Top Business Usecases : Collaboration,Conference call management,Communication management
Top Features : Personalization,Recording,Alerts: popups & Notifications
Google Hangouts Icon

Vendor: Google

Company Size: 10,001+

HQ Location: 1600 Amphitheatre Parkway, Mountain View, CA 94043, US

Financials: SERIES A

BlueJeans

Conferencing tool with live video calls, webinars, and online meetings.

4.26

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BlueJeans

4.26
★★★★★
★★★★★
Conferencing tool with live video calls, webinars, and online meetings.

BlueJeans is a video conferencing solution for business meetings with support for content sharing, meeting recording, text chat, and multiple participants. It helps mid to large size businesses to host successful video meetings.

Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets
BlueJeans Icon

Vendor: Verizon

Company Size: 10001+

HQ Location: Atlanta, GA

Financials: IPO

Zoom Video Webinar

Broaden reach with Zoom’s reliable and scalable webinar solution

4.63

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Zoom Video Webinar Icon

Zoom Video Webinar

4.63
★★★★★
★★★★★
Broaden reach with Zoom’s reliable and scalable webinar solution

Zoom Video Webinar is a modern enterprise video communication, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars. It helps to improve internal communications and acquire customers.

Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets
Zoom Video Webinar Icon

Vendor: Zoom Video Communications

Founded: 2011

Company Size: 1001-5000

HQ Location: 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113

Financials: SERIES D

Zoom Meetings

Simplified video conferencing and messaging across any device

4.63

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Zoom Meetings Icon

Zoom Meetings

4.63
★★★★★
★★★★★
Simplified video conferencing and messaging across any device

Zoom Meetings is a video conferencing platform that helps businesses and organizations bring their teams together in a frictionless environment to get more done. It's a cloud platform for video, voice, content sharing, and chat runs across mobile devices, desktops, telephones, and room systems. It helps to improve internal communications, digital and social presence, and acquire customers.

Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets
Zoom Meetings Icon

Vendor: Zoom Video Communications

Founded: 2011

Company Size: 1001-5000

HQ Location: 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113

Financials: SERIES D

Cisco Webex

Enterprise Solution for Online Meetings, Video Conferencing and webinars with Screen share, messaging and more

4.45

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Cisco Webex Icon

Cisco Webex

4.45
★★★★★
★★★★★
Enterprise Solution for Online Meetings, Video Conferencing and webinars with Screen share, messaging and more
Highlights
Top Business Usecases : Collaboration,Conference call management,Sales call management
Top Features : Recording,Personalization,Widgets
Cisco Webex Icon

Vendor: Cisco

Founded: 1984

Company Size: 10001+

HQ Location: Corporate Headquarters, 170 West Tasman Dr., San Jose, CA 95134, USA

Financials: IPO

Dialpad Ai Meetings

Web Conferencing and Online Meetings software

4.41

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Dialpad Ai Meetings Icon

Dialpad Ai Meetings

4.41
★★★★★
★★★★★
Web Conferencing and Online Meetings software

Dialpad Ai Meetings is an online meetings platform for organizations of all sizes to connect and engage with all clients or teams irrespective of location. The meetings can be hosted using any device, including a desktop, phone, or mobile app. It supports both video and audio conferencing and screen sharing. The AI-based software provides a searchable transcription of meetings.

Highlights
Top Business Usecases : Conference call management,Collaboration,Sales call management
Top Features : Recording,Personalization,Voice transcription
Dialpad Ai Meetings Icon

Vendor: Dialpad

Founded: 2011

Company Size: 501-1000

HQ Location: 100 California St, Fifth Floor, San Francisco, California 94111, US

Financials: SERIES F

ON24 Platform

Platform to convert customer engagement into revenue

4.23

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ON24 Platform Icon

ON24 Platform

4.23
★★★★★
★★★★★
Platform to convert customer engagement into revenue

On24 is a digital experience platform that allows to create and deliver live, interactive webinars and get valuable insights from their behavior. This platform is suited for businesses to produce data rich multimedia content and analyze audience engagement to make smart business decisions.

Highlights
Top Business Usecases : Attendee engagement,Engaging and following up,Generation of new leads
Top Features : Recording,Personalization,Widgets
ON24 Platform Icon

Vendor: On24

Founded: 1998

Company Size: 251-500

HQ Location: 50 Beale Street, 8th Floor San Francisco, CA 94105

Financials: SERIES C

FreeConference.com

Free Video Conferencing, Screen Sharing, and more - with all the tools needed at arm's reach

4.62

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FreeConference.com

4.62
★★★★★
★★★★★
Free Video Conferencing, Screen Sharing, and more - with all the tools needed at arm's reach

FreeConference.com is a video conferencing platform that offers free conference call to connect through telephone or online with the customers. It helps to acquire customers and improve internal communications.

Highlights
Top Business Usecases : Conference call management,Collaboration,Sales call management
Top Features : Recording,Personalization,Alerts: popups & Notifications
FreeConference.com Icon

Vendor: FreeConference.com

Company Size: 51-100

HQ Location: 845 St Clair Ave W, Toronto, Ontario CA

Financials: SEED

GoTo Webinar

Webinar Software for producing engaging webinars and virtual events

4.41

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GoTo Webinar Icon

GoTo Webinar

4.41
★★★★★
★★★★★
Webinar Software for producing engaging webinars and virtual events

GoTo Webinar is a webinar software that helps to reach more people faster, build stronger connections right from preparing a webinar to presenting in fewer steps. It helps with easy, effective demand generation, provides highly engaging online learning, and improves internal communication.

Highlights
Top Business Usecases : Collaboration,Engagement management,Engaging and following up
Top Features : Recording,Personalization,Feedback surveys
GoTo Webinar Icon

Vendor: GoTo

Company Size: NA

Financials: M&A

Hubilo

All-in-one Event Management Software | Hubilo

4.60

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Hubilo Icon

Hubilo

4.60
★★★★★
★★★★★
All-in-one Event Management Software | Hubilo

Hubilo is a Virtual Event Platform that can be used for hosting online virtual and hybrid events with participants from across the globe, providing engagement and networking opportunities for many to many interactions. The software can be used for hosting a variety of events ranging from Conferences, Trade Fairs, Award Shows, Hackathons, Employee engagement events and more.

Highlights
Top Business Usecases : Attendee engagement,Engaging and following up,Online virtual event
Top Features : Dashboard,Ticketing,Gamification
Hubilo Icon

Vendor: Hubilo

Company Size: 11-50

HQ Location: Montgomery Street, 10th floor, San Francisco, CA 94111

Financials: SEED

GetSocial

SaaS-based Dark Social Media Analytics platform

4.53

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GetSocial Icon

GetSocial

4.53
★★★★★
★★★★★
SaaS-based Dark Social Media Analytics platform

GetSocial is a cloud-based mobile acquisition and engagement platform for sales, marketing teams to empower any mobile app developer with tools to maximize user acquisition, enhanced customer engagement and retention.

Highlights
Top Business Usecases : Social media management,Content management,Scheduling post to social media
Top Features : Alerts: popups & Notifications,Widgets,Calculator
GetSocial Icon

Vendor: keywords Studios

Company Size: 5001-10000

Financials: IPO

Wire Collaboration Patform

A secure collaboration platform featuring messenger, voice, video conferencing, file-sharing, and external collaboration

4.52

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Wire Collaboration Patform Icon

Wire Collaboration Patform

4.52
★★★★★
★★★★★
A secure collaboration platform featuring messenger, voice, video conferencing, file-sharing, and external collaboration

Wire Collaboration Platform is a secure communication and collaboration platform that offers messaging, audio/video conferencing, file-sharing, and external collaboration - all protected by the most advanced end-to-end encryption.

Highlights
Top Business Usecases : Collaboration,Conference call management,Communication management
Top Features : Personalization,Alerts: popups & Notifications,Recording
Wire Collaboration Patform Icon

Vendor: Wire Swiss

Company Size: 51-100

HQ Location: Rosenthaler Straße 40-41, Berlin, Berlin 10178, DE

Financials: SERIES C

Demodesk

An intelliegent online conferencing software platform with revolutionary Screen Sharing technology

4.49

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Demodesk

4.49
★★★★★
★★★★★
An intelliegent online conferencing software platform with revolutionary Screen Sharing technology
Highlights
Top Business Usecases : Collaboration,Training & onboarding,Playbook creation
Top Features : Recording,Personalization,Templates
Demodesk Icon

Vendor: Demodesk

Company Size: 1-10

HQ Location: Bayern, Germany

Financials: SEED

Microsoft Teams

Collaboration software with Video conferencing, chat and call - more ways to be a team

4.39

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Microsoft Teams Icon

Microsoft Teams

4.39
★★★★★
★★★★★
Collaboration software with Video conferencing, chat and call - more ways to be a team

Microsoft Team is a hub for teamwork that helps to invite everyone working with to chat, meet, call, and collaborate all in one place, from anywhere. It helps to improve internal communications and acquire customers.

Highlights
Top Business Usecases : Collaboration,Conference call management,Communication management
Top Features : Personalization,Recording,Alerts: popups & Notifications
Microsoft Teams Icon

Vendor: Microsoft

Founded: 1975

Company Size: 10001+

HQ Location: Redmond, WA

Financials: IPO

Samesurf

Real-time communication and collaboration software with co-browsing, HD video chat, Video Sharing and more

4.31

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Samesurf

4.31
★★★★★
★★★★★
Real-time communication and collaboration software with co-browsing, HD video chat, Video Sharing and more

Samesurf is a real-time communication and collaboration software enabling multiple people to share their browsing experiences in real-time from any device or browser. It helps to improve internal communication with ease and ensure the security of sensitive information.

Highlights
Top Business Usecases : Collaboration,Content sharing,Content management
Top Features : Recording
Samesurf Icon

Vendor: Samesurf

Company Size: 11-50

HQ Location: 345 North Maple Drive, Suite 120, Beverly Hills, CA 90210, US

Financials: PRIVATE

idiligo

Online meeting software for predictable meetings with customers, using algorithm-based content and scripts

4.19

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idiligo Icon

idiligo

4.19
★★★★★
★★★★★
Online meeting software for predictable meetings with customers, using algorithm-based content and scripts

Idiligo is an Algorithm based online meeting that offers the technology to enable human and machine collaboration. Algorithm-based content enhance online meetings with the right content at the right moment and achieve better and predictable results.

Highlights
Top Business Usecases : Sales document management,Contract management,Helpdesk management
idiligo Icon

Vendor: idiligo

Company Size: 11-50

HQ Location: Kabelweg 57, Amsterdam, 1014 BA, NL

Financials: PRIVATE

ClearSlide Platform

The Sales Engagement Platform that Closes Deals

4.17

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ClearSlide Platform Icon

ClearSlide Platform

4.17
★★★★★
★★★★★
The Sales Engagement Platform that Closes Deals

ClearSlide is a Sales Enablement and Engagement platform designed for the operations, services, sales and marketing team to help enhance sales process and customer journey. The tool provides content, communication, and insights, all in one tool to help deliver quantifiable impact and maximize content ROI.

Highlights
Top Business Usecases : Engagement management,Collaboration,Engaging and following up
Top Features : Personalization,Templates,Recording
ClearSlide Platform Icon

Vendor: ClearSlide

Founded: 2009

Company Size: 101-250

HQ Location: 150 Spear Street, Suite 1500, San Francisco, CA 94105

Financials: M&A

Cisco Jabber

Collaboration software providing unified communications through instant messaging, voice and video calls

4.16

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Cisco Jabber Icon

Cisco Jabber

4.16
★★★★★
★★★★★
Collaboration software providing unified communications through instant messaging, voice and video calls

Cisco Jabber is an Internal Communications Software. Cisco Jabber is a unified communications tool that provides businesses with instant messaging, voice and video calls, voice messaging, and web conferencing.

Highlights
Top Business Usecases : Collaboration,Communication management,Conference call management
Top Features : Personalization,Alerts: popups & Notifications,Capture screen
Cisco Jabber Icon

Vendor: Cisco

Founded: 1984

Company Size: 10001+

HQ Location: Corporate Headquarters, 170 West Tasman Dr., San Jose, CA 95134, USA

Financials: IPO

Rocket.Chat

Team collaboration software providing omnichannel communication through audio/video conferencing, real-time chat and other tools

4.15

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Rocket.Chat Icon

Rocket.Chat

4.15
★★★★★
★★★★★
Team collaboration software providing omnichannel communication through audio/video conferencing, real-time chat and other tools

Rocket.Chat is an Ultimate Communication Platform for organizations with high standards of data protection. It helps businesses work remotely through audio/video conferencing, screen sharing, live chat and more. It increases productivity and customer satisfaction rates.

Highlights
Top Business Usecases : Collaboration,Communication management,Sending & publishing communications
Top Features : Alerts: popups & Notifications,Personalization,Widgets
Rocket.Chat Icon

Vendor: Rocket.Chat

Company Size: 1-10

HQ Location: 2711 Centerville Rd, 400, Wilmington, Delaware 19808, US

Financials: SERIES A

AmpLive

Enterprise streaming platform with video conferencing, embeddable player, video storage and playback, and player analytics.

4.00

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AmpLive Icon

AmpLive

4.00
★★★★★
★★★★★
Enterprise streaming platform with video conferencing, embeddable player, video storage and playback, and player analytics.
Highlights
Top Business Usecases : Engaging and following up,Engagement management,Advertisement
Top Features : Live streaming
AmpLive Icon

Vendor: AmpLive

Company Size: 1-10

HQ Location: 804 Hearst Ave, Berkeley, CA 94710, US

Financials: PRIVATE

isLucid

Voice to transcript to task in real time

4.00

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isLucid Icon

isLucid

4.00
★★★★★
★★★★★
Voice to transcript to task in real time

isLucid is a single place to manage the Microsoft Teams meetings information and transcripts with an inbuilt AI meeting assistant. Call participants can create actionable items like tasks, bookmarks, and meeting minutes instantly from the live transcription as well as leave voice comments. Tasks are being transferred to the preferred management software such as Atlassian Jira, Azure DevOps, MS Planner, or any other project management/CRM software via Zapier.

Highlights
Top Business Usecases : Contract management,Sales document management
isLucid Icon

Vendor: isLucid

Company Size: 1-10

HQ Location: Pylimo st. 44-8, Vilnius, Lithuania

Financials: PRIVATE