In this section, you will find
What is Meeting Management?
Key Benefits of Meeting Management Software
Buyer’s Guide: Guide to Choose Right Meeting Management Software
Meeting Management is the process of planning and organizing the meetings and making it effective to get the desired results. Meeting Management becomes all the more complex and critical when organizations are distributed and teams are remote. Meeting Management Software helps businesses to conduct meetings efficiently and effectively.
Learn the benefits of using Meeting Management Software and how to the choose the right software.
What is the right solution for you depends on your business context and needs. Let us help you firm up your needs and find you the right-fit solutions. Get your personalized assessment report now!
Updated By Cuspera
Last updated: Jan 31, 2024
Doodle - Make meetings happen
Doodle is an online calendar tool for individual and business users for managing time and coordinating meetings.
It simplifies the process of scheduling meetings makes it more collaborative and provides more clear visual snapshot.
It checks availability across time zones, and It keeps updates and reminders in one place. Doodle interacts with various external calendar systems such as Google Calendar, Yahoo Calendar, Microsoft Outlook and Apple iCal that can be utilized with Doodle to track dates.
Kishona needs a scheduling system that ensures everyone (internal or external) can take part in key events, like Motivate’s recent flu-shot event. That’s where Doodle comes in.Kishona
Project Manager
Motivate Llc
Vendor: Doodle
Company Size: 51-100
Financials: SERIES A
Online Meeting Scheduling Software
CalendarHero is powerful meeting scheduling automation software built to help customer-facing teams book faster and do more. Book 1:1, group, and remote meetings, without the back and forth. More than a scheduling link, CalendarHero offers flexible and intelligent scheduling solutions, including an online meeting scheduler, website embed, personal scheduling links, and an automated meeting assistant that lives in the inbox or chat app. Meetings take time, but scheduling shouldn't.
CalendarHero helps to connect with leads faster, win customers, and grow revenue and turn visitors into qualified leads faster. It connects with customers faster and responds to meeting requests immediately, builds an effective and impressive candidate experience, automates the entire meeting scheduling process and so on.
Some of its features include automated scheduling, custom meeting types, smart time settings, meeting briefings, automated remainders, unlimited calendars, enterprise-grade security, admin controls and centralized billing, meeting metrics and reports, and more.
Thanks to CalendarHero, I can run & build my business instead of wasting hours each week on things like calendar management and meeting prep.Yves Boudreau
CEO & Co-founder
Alongside
Vendor: CalendarHero
Company Size: 11-50
HQ Location: 325 Front Street West, Toronto
Financials: SEED
Venue Booking System to manage online booking and scheduling
Skedda is an online booking and scheduling platform used by thousands of venues around the world. The platform is designed to streamline the management of space, making double bookings and admin nightmares a thing of the past. Skedda is suitable for venues with desks, meeting rooms, co-working spaces, community facilities, classrooms, studios, sports courts, or any other bookable space.
Skedda is mobile-friendly and highly customizable with venues able to automate complex booking processes with the click of a button, removing the logistical headache that accompanies manual space management.
The platform is packed with a vast assortment of features such as interactive floor plans, online payments, SSO SAML sign-in options, customizable user management and much more. Furthermore, Skedda integrates with Zapier to allow venues the ability to connect to thousands of the web’s best apps.
The platform has been amazing for PVH. The interactive floor plans are the best. The functionality within the platform almost felt custom built for our organization. The team loves it. They can easily book space, see which clients we have in and how many people are at each table. It's been huge for... us.
Joe Seymour
IT Support Specialist
PVH Corp
Vendor: Skedda
Company Size: 11-50
HQ Location: Melbourne, Australia
Financials: PRIVATE
Real-time online brainstorming tool for meetings, workshops, conferences, classrooms and events.
GroupMap is a real-time online brainstorming tool for meetings, workshops, conferences, classrooms events, etc. It captures individual thinking first, then reveals the group perspective, all in real-time. GroupMap combines process, design and engagement to improve decision quality and empower people and organizations to turn good ideas into reality.
GroupMap offers brainstorming templates to get the planning, discussions, workshops and activities started quickly and effectively. Also, customizes and organizes them as required. It offers easy-to-use tools and features to encourage engaging conversations for all participants and discovers the best ideas to remove bias and ego.
It designs templates and processes to focus the conversation. Discover what everyone thinks in real-time, free from fear or bias in a simple, safe way. Deliver insights, feedback and results without manual collation and re-writing sticky notes and so on.
Vendor: GroupMap
Company Size: 1-10
HQ Location: Level 1/931 Albany Highway East Victoria Park WA 6100 Australia
Financials: PRIVATE
Appspace - A Software Platform for the Modern Workplace
Appspace is a Digital Signage Software. Appspace provides a powerful content management and delivery platform for distributing digital signage, video, messaging, and data to TVs, mobile devices, and personal computing systems.
Appspace offers easy authoring and publishing workflows, broad content support including images, live video, data, social media. It provides dashboards, meeting room solution and a wide choice of compatible devices. It supports central management with flexible user permissions and roles, API framework to integrate with in-house and third-party systems, a single platform for all use cases.
Appspace is ideal for workforce communications as well as retail, education, and public environments. Appspace enables communicators to manage global or customized messaging from a single tool, and keep messages consistent, up-to-date, and compelling.
Vendor: Appspace
Company Size: 101-250
HQ Location: Dallas, TX
Financials: PRIVATE
Voice to transcript to task in real time
isLucid is a single place to manage the Microsoft Teams meetings information and transcripts with an inbuilt AI meeting assistant. Call participants can create actionable items like tasks, bookmarks, and meeting minutes instantly from the live transcription as well as leave voice comments. Tasks are being transferred to the preferred management software such as Atlassian Jira, Azure DevOps, MS Planner, or any other project management/CRM software via Zapier.
isLucid instantly saves the company time and money. It’s a voice and AI-controlled digital meeting assistant for all the employees that take notes assigns tasks and creates securely sharable meeting summaries. The result is fewer, more productive meetings and better-aligned teams with greater outcomes.
isLucid is an AI meeting assistant that captures actionable items between the conversation. It helps to focus on what’s important capturing the words, nuance and context, delegating tasks with ease, and effortless conversion of transcription text reducing meeting time by having all the tasks noted and traceable in multiple meetings.
Vendor: isLucid
Company Size: 1-10
HQ Location: Pylimo st. 44-8, Vilnius, Lithuania
Financials: PRIVATE
Booking pages to connect leads and customers with the right people
OnceHub (formerly Scheduleonce) is an Appointment Scheduling Software. ScheduleOnce provides an end-to-end scheduling solution to its users and their customers. ScheduleOnce is designed to handle the most demanding scheduling requirements regardless of their sales team structure, meeting types or website acquisition flows
With appointment scheduling features, appointment reminders are available. It includes features like group scheduling, class scheduling, automated scheduling, facility scheduling, etc. This also helps in resource scheduling, processing payment online, meeting room booking, and calendar management from any location.
OnceHub facilitates dealing with online customer reservations on an automated basis. It is an integrated scheduling platform that can manage all bookings. ScheduleOnce can easily handle automatic team member assignments, resource pools, multi-participant meetings and more.
Vendor: OnceHub
Company Size: 51-100
HQ Location: 2093 Philadelphia Pike #5585, Claymont, DA 19703, US
Financials: PRIVATE
Appointment Scheduling Software
AppointmentThing is an online appointment scheduling software with beautiful design and powerful functionality. It offers a best-in-class appointment scheduling solution making it easy for the clients to schedule appointments saving time for everyone without back and forth emails by viewing the real-time calendar availability and self-schedule appointments available on the online appointment scheduling page.
It connects with the calendars to automatically check the availability and help to connect with the contacts, clients and customers. It supports a flawless user experience providing customizable notifications to the attendees, automatically adjusting time to other time zones to ensure that everyone is in tune and on time, customize the design with personalized themes and branding and so on.
Its features include calendar integrations, worldwide time zone compliant, multiple meeting types, accept payments to seamlessly conduct transactions with the clients, automated appointment reminders and more.
The buffers are life saving. I used to waste so much time scheduling safety time in my head; now AppointmentThing takes care of all that and it's so much more exact and efficient.Vanessa Loumbalm
Owner
Vendor: AppointmentThing
Company Size: 1-10
HQ Location: 400 Concar Drive, CA-94402, San Mateo
Meeting Software - Meeting Management Software for the ...
eScribe is a Meeting management software that can be used by public sector undertakings and educational institutions for public sector boards, committees and councils looking for increased transparency and stakeholder engagement. eScribe runs on a cloud platform enabling flexibility, scalability and cost benefits. It also comes with in-built disaster recovery and Security features.
eScribe modules include a meeting manager that assists in meeting agendas, minutes, and action lists, tools for creating meeting related reports, meeting portals with secured, controlled access for board meetings, and an electronic voting system.
eScribe enables website access to engage stakeholders with content published and viewable on any device, providing for comments from the public before and after the meeting. It also comes with advanced streaming capabilities with its webcast module, in addition to leveraging YouTube streaming, content distribution and video storage.
Vendor: eSCRIBE
Company Size: 11-50
HQ Location: Markham, Ontario, Canada
Financials: PRIVATE
Summarizes all meetings automatically
Wordcab is a meeting summarizer that automagically summarizes sales calls and meetings with a smooth UI and robust, scalable API. Navigates interactive transcripts and summaries to hone in on anything that’s missed. It creates human-sounding meeting notes of all the team's communications to focus on people, not paper.
Wordcab imports audio files, text transcripts, YouTube links, or record the voice. Generates meeting notes in seconds, customize the summary level of detail and sends it to participants anywhere. It also automatically upload, transcribe, and summarize audio files and text transcripts as scale.
Its features are Email support, Share summaries via email, download transcript, Connect Google Calendar or Outlook, Public summary links, Wordcab note-taking bot, 50 custom keywords, basic API access, Native Slack integration and more.
Wordcab is transformative for the productivity world. It saves us a lot of time listening to sales calls, and now it's just a couple of minutes a day reading summaries.Adi Azaria
CEO
Workiz
Vendor: Wordcab
Company Size: 2-10
HQ Location: New York, New York, US
Financials: PRIVATE
Meeting management is a step by step process involving various components including planning, managing and effectively harnessing results as an outcome of the meeting. All these components have to work in perfect sync for the meeting to be deemed successful for an organisation. Neglecting any of these steps can lead to poor results and a spate of additional meetings to make up for lost time and shifting of goalposts or agenda for the firm.
It is estimated that close to 63% of the total meetings held annually are held with improper agenda setting leading to ill-achieved outcomes and waste of corporate time. Therefore, a meeting has to be well-managed and conducted strategically to achieve solid outcomes - all of which are the underlying principles of meeting management.
According to a report on meeting management statistics,
CEOs on an average have about 37 meetings per week which amounts to 72% of their time.
35% of the employees spend about 2-5 hours per day on meetings and calls.
Since the onset of the pandemic, 50% employees have had at least 1-3 hours virtual meetings per week.
Over 47% of employees prefer in person meetings.
Since meetings are so vital in the life of an organisation, then it must be made cost-effective and organised in a way that no unproductive time is spent by employees.
The success or failure of a meeting can be charted out in four stages namely agenda, preparation, flexibility, and follow-up. An efficient Meeting Management Software helps teams or individuals of any size seamlessly achieve all four aspects. It aids to successfully plan, organise, run, and record results during meetings.
A few characteristics that are common to meeting productivity include scheduling and invitations, agenda-setting and distribution, note-taking while a meeting is on, timers, recording action items and decision tracking, and minutes generation.
Meeting Management Software enables the modern workforce to easily automate traditional meeting settings to virtual ones.
A big plus of using Meeting Management Software is that offices can do away with the large volume of paper being used during meetings to record and share the proceedings. Instead, a digital pack can be shared with approved teammates who can then view it on any device. Less paper translates into more cost savings and less storage which is a big win for any office.
Every business today places cybersecurity at the heart of its operations and this especially true for meetings- where many pivotal decisions and discussions are had. With Meeting Management Software, companies can make everything accessible online with the help of cloud computing and add access controls to avoid the company information from falling into the wrong hands.
Meetings must be inclusive and inspire participation from all involved. This could be done by an array of features provided in Meeting Management Software like video demonstrations, whiteboard presentations, sticky notes where team members can jot down relevant observations, or add details in real-time and share it with the team. This not only keeps the meeting an inspiring place where new ideas and paths can be forged but also one where result-oriented strategies can be developed.
Plenty of changes and updates happen pre- and post-meetings. So rather than use a paper trail or emails to keep everyone in the loop, Meeting Management Software helps provide regular updates virtually to all the team members and allows them to access data, files or information shared at the meeting. This lets teams keep abreast of the latest decisions and save valuable time in syncing their work with the deliverables discussed at the meeting.
With the traditional office culture changing rapidly, the transcribing of the minutes of a meeting remains an important feature for companies even today. With a feature like automated meeting notes, Meeting Management Software ensures that every observation, interaction, and the decisions that were taken in a meeting is recorded, shared, and archived, so that the usefulness of the meeting is achieved and nothing manages to slip through the cracks.
Today companies have teams joining in for meetings from different parts of the world and time zones. With the help of the right Meeting Management Software, companies can ensure that every team member can participate equally, thereby saving time, cost to the company by allowing everyone to keep pace with the development of a project or task, regardless of location or time-zone.
Meeting management software also facilitates productivity using tools such as agenda creators and consensus trackers. Team members who attended the meeting should be able to take notes in meetings, assign tasks, and send follow up information to everyone, and gather feedback when necessary with a click.
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Consider the following aspects before choosing Meeting Management Software:
Buyers are recommended to consider peer reviews and expert opinions that are extensively available on Cuspera before making buying decisions. Cuspera’s AI based engine guides you through the requirement process to help you choose the right software.
Go to CusperaA good Meeting Management Software is usually backed by leading security standards with a secure data centre that is located within the region or country of the company’s headquarters. The security protocol should be in sync with the stipulated legal regulations of the country and its legal system.
A bankable Meeting Management Software is one that offers a wide array and scope of features - including creating agendas and goals, adding files, including dial-in information, taking notes in meetings, assigning tasks, and sending follow up information to everyone and gathering feedback when necessary. Every participant must be able to take notes within the application to track the ideas and interactions that took place in the meeting and send pertinent notes to all participants with a click.
Meeting Management Software must be able to integrate with audio, video, and web conferencing tools, while also operating as a stand-alone application. It should also be able to integrate seamlessly with other cloud-based applications used by the company as well.
The vendor should be able to offer flexible pricing plans that include a whole range of comprehensive solutions like being able to host one-on-one meet-ups to the popular AMA’s (Ask me Anything). These options may include meetings for 10 to 200 attendees, from a single host to an unlimited number of hosts, one meeting room to unlimited rooms, and be able to offer the facility of audio and video conferencing, to advanced features.
Get AI-generated right fit software based on peer experience in just a minute.
Online appointment scheduling software.
Vendor: SquareSpace
Company Size: 1001-5000
HQ Location: 225 Varick Street, 12th Floor, New York, NY 10014, US
Financials: SERIES B
Doodle - Make meetings happen
Doodle is an online calendar tool for individual and business users for managing time and coordinating meetings.
Vendor: Doodle
Company Size: 51-100
Financials: SERIES A
Rendezvous: Meeting Room Booking Software
Vendor: NFS Technology Group
Company Size: 11-50
HQ Location: 15 Harforde Court,Hertford,Herts, SG13 7NW
Financials: PRIVATE
Online Booking Software & Event Management Systema
Vendor: Xola
Company Size: 51-100
HQ Location: San Francisco, California
Financials: SERIES A
Management & Systems | Ross Video
Vendor: Ross
Company Size: 251-500
HQ Location: 8 John street, Iroquois, Ontario K0E 1K0, CA
Financials: PRIVATE
Free Online Appointment Software for Small Business - SetMore
Vendor: SetMore
Company Size: 11-50
HQ Location: Portland, Oregon 97214, US
Financials: PRIVATE
Secure Board Portal and Board Management ...
Vendor: BoardBookit
Company Size: 11-50
HQ Location: 900 Parish St, STE 102, Pittsburgh, Pennsylvania 15220, US
Financials: SERIES A
Bizzflo -Automate your business operations and grow your business exponentially
Vendor: Bizzflo
Company Size: 11-50
HQ Location: 1 Tower Lane, Suite 1700, Oakbrook Terrace, IL US
Financials: PRIVATE
Business Management App for Small Businesses
Vendor: vCita
Founded: 2010
Company Size: 51-100
HQ Location: 10777 Main Street Suite 203 Bellevue, Washington 98004
Financials: PRIVATE
Appointy to help you get new customers
Vendor: Appointy
Company Size: 11-50
HQ Location: 4th Floor, Maple High Street, Bhopal, Madhya Pradesh 462046, IN
Financials: PRIVATE
all-in-one EdTech software provides everything you need to increase student engagement, boost retention, and provide equal access
Vendor: ConexEd
Company Size: 11-50
HQ Location: 2319 S Foothill Drive,Suite 130,Salt Lake City, UT 84109
Financials: SEED
EMS Software | Enterprise-Class Workspace and Campus ...
Vendor: EMS Software
Company Size: 51-100
HQ Location: 6465 Greenwood Plaza Boulevard, Suite 600, Centennial, CO 80111, US
Financials: M&A
Appointment Scheduling Software That’s Built to Scale | AppointmentPlus
Vendor: AppointmentPlus
Company Size: 51-100
HQ Location: 15300 N 90th St, Scottsdale, Arizona US
Financials: PRIVATE
Online Meeting Scheduling Software
CalendarHero is powerful meeting scheduling automation software built to help customer-facing teams book faster and do more. Book 1:1, group, and remote meetings, without the back and forth. More than a scheduling link, CalendarHero offers flexible and intelligent scheduling solutions, including an online meeting scheduler, website embed, personal scheduling links, and an automated meeting assistant that lives in the inbox or chat app. Meetings take time, but scheduling shouldn't.
Vendor: CalendarHero
Company Size: 11-50
HQ Location: 325 Front Street West, Toronto
Financials: SEED
The Simplest Meeting Room Booking Solution. Meet Joan.
Vendor: Visionect
Company Size: 51-100
HQ Location: Cesta v Gorice 30, Ljubljana, Ljubljana 1000, SI
Financials: SEED
Venue Booking System to manage online booking and scheduling
Skedda is an online booking and scheduling platform used by thousands of venues around the world. The platform is designed to streamline the management of space, making double bookings and admin nightmares a thing of the past. Skedda is suitable for venues with desks, meeting rooms, co-working spaces, community facilities, classrooms, studios, sports courts, or any other bookable space.
Vendor: Skedda
Company Size: 11-50
HQ Location: Melbourne, Australia
Financials: PRIVATE
Simple, and Secure Way to Run Your Board Meetings
Vendor: Passageways
Company Size: 101-250
HQ Location: Lafayette, Indiana
Financials: PRIVATE
The smart online booking solution for activity providers - bookingkit
Vendor: bookingkit
Company Size: 101-250
HQ Location: Sonnenallee 223, Berlin, 12059, DE
Financials: SERIES C
Online Scheduling and Appointment Scheduling App - BookedIN
Vendor: BookedIN
Company Size: 1-10
HQ Location: Winnipeg, Manitoba
Financials: PRIVATE
Schedule appointments online 24/7 - Appointedd
Vendor: Appointedd
Company Size: 11-50
HQ Location: Appointedd, 5th Floor, Hayweight House, 23 Lauriston St, Edinburgh, EH3 9DQ GB
Financials: SEED
Real-time online brainstorming tool for meetings, workshops, conferences, classrooms and events.
GroupMap is a real-time online brainstorming tool for meetings, workshops, conferences, classrooms events, etc. It captures individual thinking first, then reveals the group perspective, all in real-time. GroupMap combines process, design and engagement to improve decision quality and empower people and organizations to turn good ideas into reality.
Vendor: GroupMap
Company Size: 1-10
HQ Location: Level 1/931 Albany Highway East Victoria Park WA 6100 Australia
Financials: PRIVATE
Yocale - Best Free Online Scheduling & Marketing Software
Vendor: Yocale Network
Company Size: 11-50
HQ Location: 130 – 889 Harbourside Drive, North Vancouver, BC V7P 3S1, CA
Financials: PRIVATE
Appspace - A Software Platform for the Modern Workplace
Appspace is a Digital Signage Software. Appspace provides a powerful content management and delivery platform for distributing digital signage, video, messaging, and data to TVs, mobile devices, and personal computing systems.
Vendor: Appspace
Company Size: 101-250
HQ Location: Dallas, TX
Financials: PRIVATE
Voice to transcript to task in real time
isLucid is a single place to manage the Microsoft Teams meetings information and transcripts with an inbuilt AI meeting assistant. Call participants can create actionable items like tasks, bookmarks, and meeting minutes instantly from the live transcription as well as leave voice comments. Tasks are being transferred to the preferred management software such as Atlassian Jira, Azure DevOps, MS Planner, or any other project management/CRM software via Zapier.
Vendor: isLucid
Company Size: 1-10
HQ Location: Pylimo st. 44-8, Vilnius, Lithuania
Financials: PRIVATE