Microsoft Sharepoint vs. Contentful: Content Management Systems Solution Comparison 2025

Overview: Microsoft Sharepoint and Contentful as Content Management Systems Category solutions.

Microsoft SharePoint excels in supporting a wide range of collaboration and content management activities, making it a versatile choice for enterprises across diverse industries. It offers robust features like AI integration, extensive data handling capabilities, and strong security measures, backed by comprehensive 24/7 support. Conversely, Contentful focuses on content management and facilitates digital presence enhancement, making it ideal for companies primarily involved in internet and software industries. Its support features, though fewer, align with its targeted user base in mid-sized markets.

Microsoft Sharepoint: Microsoft SharePoint Online allows sharing, organizing, and discovering information. It integrates with OneDrive for Business and supports various SharePoint apps.

Contentful: Contentful empowers teams to collaborate and innovate. Business momentum is driven by delivering impactful experiences at scale.

Microsoft Sharepoint and Contentful: Best Use cases based on the customer satisfaction data

Key Capabilities Supported

Microsoft Sharepoint is strong in facilitating collaboration, content and document management, and workflow management. read more →

Contentful emphasizes content curation and publishing, communication management, and supports workflow management. read more →

Business Goals

Microsoft Sharepoint helps improve internal communications, enhance customer relationships, and improve efficiency. read more →

Contentful aids in acquiring new customers, entering markets, and improving digital presence. read more →

Core Features

Microsoft Sharepoint boasts AI-powered tools, comprehensive security and privacy measures, and ease of migration. read more →

Contentful's standout features include integration, analytics, and compliance capabilities. read more →

Vendor Support

Microsoft Sharepoint offers robust 24/7 support, along with options for email and phone assistance. read more →

Contentful provides essential support through 24/7 chat and email, although the options are less extensive. read more →

Segments and Industries

Microsoft Sharepoint is frequently adopted by small to large enterprises, especially in IT, education, and software sectors. read more →

Contentful is favored in fields like internet services, computer software, and financial services, mainly by mid-sized companies. read more →

Operational Alignment

Microsoft Sharepoint integrates well into large-scale operations, supporting complex workflows and extensive data handling. read more →

Contentful fits mid-market and enterprise needs with its focus on content management and digital initiatives. read more →

Applying your context and needs changes the comparison

Failure Risk Guidance?

Low Medium High

Compliance Risk

low

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low

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Security & Privacy Risk

low

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low

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Integration Risk

medium

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medium

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Migration Risk

medium

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medium

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IT and Other Capabilities

Low
Medium
High

Ease of migration

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Data

Data Import

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Data Export

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Support

Chat Support

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Email Support

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Phone Support

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24/7 Support

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Others

Analytics

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Custom Reports

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AI Powered

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Most deployed common Use Cases for Microsoft Sharepoint and Contentful

How can Microsoft Sharepoint and Contentful optimize your Collaboration Workflow?

Microsoft Sharepoint and Contentful are both used for collaboration. Sharepoint is often used for document management and project collaboration within organizations, enabling teams to share and edit files in a centralized location. Contentful is more focused on content creation and management, allowing teams to collaborate on and update content in real-time.

"...Its super easy to setup secure sites / pages for your teams and work collaboratively on them. ...." Peer review by Verified Reviewer, Computer Software

"...For this reason, we put high demands on suppliers and partners with whom we collaborate...." Testimonial by Morten Storm Lind, Head of Digital, 3 Denmark

What benefits does Microsoft Sharepoint and Contentful offer for Content Management?

Microsoft Sharepoint and Contentful are both platforms for managing content. Sharepoint is designed for document sharing and collaboration within a company, while Contentful focuses on managing structured content for various platforms. Sharepoint is limited in its ability to manage content for multiple platforms, while Contentful can be used to manage content for websites, mobile apps, and other platforms. Contentful offers a more modern approach to content management, with a focus on API integrations and customization, whereas Sharepoint provides a more traditional approach to content management.

"...I use it primarily for website content management and have experienced very few problems...." Peer review by User in Food & Beverages, Food & Beverages

"...Most of my job revolves around using the Contentful API to pull, audit and manage our KB content...." Testimonial by Brett Belcher, knowledge base content engineer, Mailchimp

What solutions does Microsoft Sharepoint and Contentful provide for Communication Management?

Microsoft Sharepoint and Contentful both enable users to share documents and manage content. Sharepoint makes it easier to share documents with colleagues, while Contentful makes it easier to publish content across multiple platforms. Sharepoint allows for versioning and control of access to files, while Contentful provides a centralized system for managing content updates and revisions. However, Contentful can be slow to publish content.

"...Takes away the need to send via email and allows for entire organization to view important files. ...." Peer review by Verified Reviewer

"...From updating photos to written content, Contently keeps track of everything - should you need to revert any changes, you can just pick and choose which version to return to and publish...." Peer review by Nathaly S, Marketing Coordinator for FirstService Realty NYC, Real Estate

What benefits does Microsoft Sharepoint and Contentful offer for Workflow Management?

Microsoft Sharepoint and Contentful both provide workflow management capabilities. Sharepoint allows users to create workflows with minimal coding, while Contentful focuses on integrating with existing workflows. Sharepoint provides robust workflow management features, but it can be complex to configure. Contentful lacks robust workflow management, but its focus on integration makes it suitable for specific use cases.

"...We have used Sharepoint at work for creating teams to set up projects, workflow, or as an area to store forms...." Peer review by Tara B, Basic Skills Coordinator-ABE/HSE, Education

"...This white paper will be your guide to selecting a truly scalable platform one that adapts to different workflows and evolves to offer features you need now and those..." The digital leader s guide to selecting a scalable, multisite content solution